Package structures, and what to change in them
These are starting frames, not fixed products. Every element is interchangeable. What is worth understanding is why each frame is shaped the way it is, so that when you change something you know what you are trading away.
Three days two nights: conference plus gala plus Hoi An
The most common configuration for a group of 70 to 119 delegates at 4-star grade, and the frame most Da Nang briefs end up at.
| Time | Day 1 | Detail |
|---|---|---|
| 09:00 | Airport arrivals in waves | Vehicles staged against each inbound flight, with a welcome banner and cold towels. Each wave has its own coordinator. |
| 11:30 | Check-in and hospitality desk | A dedicated desk in the hotel lobby for the duration of the stay. Name badges, documentation and printed schedules issued here. |
| 12:00 | Lunch | Set menu or buffet at the hotel. Dietary requirements prepared separately and clearly labelled. |
| 14:00 | Half-day conference | Room set theatre or classroom depending on purpose. LED wall, sound system, lectern and one coffee break. |
| 18:30 | Gala dinner and awards | Built stage, backdrop in your identity, bilingual MC, live band and a run of show agreed in advance. A separately scripted item, not an add-on to dinner. |
| Time | Day 2 | Detail |
|---|---|---|
| 08:00 | Beach team building | Team challenges on the sand with full equipment and referees, teams drawn across departments. Indoor alternative confirmed. |
| 11:30 | Lunch and rest | At the hotel, with time to rest before the afternoon. |
| 15:00 | Hoi An old town | About forty-five minutes' drive. Guided walking tour, free time, lantern floating on the Hoai River at dusk. |
| 18:30 | Dinner in Hoi An | Local restaurant, central Vietnamese menu. Two return waves for those who want an early night and those who do not. |
| Time | Day 3 | Detail |
|---|---|---|
| 07:00 | Breakfast and free time | Beach, hotel facilities or shopping. The hospitality desk stays open. |
| 11:00 | Check-out | Luggage storage for late flights; late check-out negotiated or a few rooms held for shared use. |
| 13:00 | Airport departures in waves | Split by flight time, each wave escorted by a coordinator to the check-in desk. |
| After | Post-event report | Photographs, video, attendance list and final account within three working days. |
Four days three nights: adding Ba Na or a free day
The natural fit for an incentive programme. The extra day goes to Ba Na Hills or to a genuinely free morning, and the gala moves to night two so the recognition has days left to be discussed.
| Day | Morning | Afternoon | Evening |
|---|---|---|---|
| 1 | Arrivals, transfer, check-in | Free — deliberately | Informal poolside reception |
| 2 | Half-day conference or team building | Beach or free | Beach gala and awards |
| 3 | Ba Na Hills, early start | Return, free time | Dinner at the hotel |
| 4 | Hoi An or free morning | Departure transfers | — |
People are rested, and there are still two days left for the recognition to be talked about. Putting the gala on the last night before an early departure is the most common scheduling error in corporate programmes, and it costs nothing to fix.
Five days four nights: the international frame
For international incentive groups where people have flown a long way and a two-night programme does not justify the journey.
| Day | Morning | Afternoon | Evening |
|---|---|---|---|
| 1 | Arrivals | Free | Welcome reception |
| 2 | Half-day conference or workshop | Marble Mountains or spa | Themed dinner |
| 3 | Team building or CSR | Free | Gala and awards |
| 4 | Ba Na Hills | Return, free time | Hoi An evening and dinner |
| 5 | Free morning, check-out | Departure transfers | — |
What is in a package and what is not
In every package we quote
Accommodation twin share with breakfast · all meals per the programme · conference space with AV as specified · full gala production · activities with equipment, referees and prizes · modern coaches throughout, airport transfers in waves, standby vehicle from 100 · guides at one per 28 and coordinators · hospitality desk in the lobby · entrance fees per the programme · basic group identity: welcome banner, backdrop, name badges, documentation · photography and video within three working days · enhanced travel insurance, medic from 100 · Vietnamese VAT and full tax invoice
Quoted separately, always
Return air tickets, though group seats can be held · single room supplement · alcohol beyond the agreed banquet package · personal expenses, laundry, spa · premium gifts and bespoke awards · dedicated executive vehicle, golf or a separate leadership programme · simultaneous interpretation booths · costs arising from changes made after confirmation
When a competing quote looks materially cheaper, the difference is almost always in this second column rather than in the rate. The three that most often sit outside a headline price: the beverage package, gala production as opposed to the gala meal, and airport transfers when arrivals are split across several flights.
Adapting a package
- Shorten by dropping Ba Na, not the free afternoon. The free afternoon is doing more work than it looks.
- Keep the Hoi An evening. It is the element with the highest recall and the cheapest one on the list.
- Upgrade accommodation grade before upgrading the gala. People notice their room every day; they see the gala once.
- Add the executive programme early. Separate leadership arrangements retrofitted late are expensive and visibly bolted on.
- If the budget is fixed and the headcount is uncertain, hold the headcount and cut the programme. The reverse damages more than it saves.
Send what you actually want
These frames show the shape and the reasoning. Tell us the real brief and we will say which parts work here.
Questions travellers ask most
Can we build a programme that is not on this page?
Yes. These frames exist to show the shape and the reasoning, not to constrain you. Send what you actually want and we will tell you honestly which parts work in this region and which do not.
Do package prices change by season?
Substantially. June and July run well above the September to December window, and the gap on the same programme is 25 to 30%.
Can we split the group into different programme tracks?
Yes, and it is common for leadership. It needs designing at the start because it affects vehicle allocation, restaurant bookings and coordinator numbers, all of which are sized against a single group by default.
Is Ba Na Hills worth a full day?
A full morning rather than a full day, and only with an early start. Arriving after 10:00 means queuing for the cable car and sharing the complex with the day-trip crowd, which is a poor use of an incentive budget.
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Tell us about your group
Dates, party size and the places you care about are enough to start. You get a draft route and an indicative price, not a brochure.