Fifty to one hundred: where production starts to matter
This is the most common corporate group size we handle and the band where the programme stops being a large trip and starts being an event. Buffet service opens up, the gala becomes its own line item, and coordination becomes a real job rather than something a guide does alongside guiding.
What changes at this size
The gala becomes its own line item
Below 50, a good dinner with an MC is enough. Above it you need a built stage, a proper lighting rig and distributed sound, because the back of the room can no longer see or hear from a floor-level setup.
Buffet becomes viable
Most hotels open buffet service around 40 to 50. It speeds service considerably and handles dietary variation better than a set menu at this size.
Waves, not a single movement
Transfers split across two or three vehicles, which means departure timing, a lead vehicle and a coordinator per vehicle rather than one guide for everyone.
The evening needs booking as a block
At 80 delegates an old town restaurant is a buy-out rather than a reservation, and the return runs in two waves.
Venue and capacity requirements
| Delegates | Rooms | Theatre | Banquet | Vehicles |
|---|---|---|---|---|
| 50 | 27 | 80 m² | 110 m² | 1 x 45 + 1 x 16 |
| 65 | 35 | 104 m² | 143 m² | 1 x 45 + 1 x 29 |
| 80 | 43 | 128 m² | 176 m² | 2 x 45 |
| 100 | 53 | 160 m² | 220 m² | 2 x 45 + 1 x 16 |
Every beachfront and riverside property in the city clears these numbers comfortably. What decides the shortlist at this band is not capacity but which of them has both the rooms and the ballroom free on your dates.
Programme shape
Three days two nights is the most common booking at this size; four days three nights is the better programme if the group is flying in from abroad.
| Day | Typical content |
|---|---|
| 1 | Arrivals in two waves, check-in, half-day conference, gala and awards |
| 2 | Beach team building, afternoon rest, Hoi An old town and dinner in two return waves |
| 3 | Free morning, check-out, departures in waves |
Indicative cost
| Configuration | USD per person | VND per person |
|---|---|---|
| 3 days 2 nights, 4-star, with gala | 212 - 327 | 5.5 - 8.5 m |
| 4 days 3 nights, 4-star, full programme | 285 - 435 | 7.4 - 11.3 m |
| 4 days 3 nights, 5-star, full programme | 420 - 700 | 10.9 - 18.2 m |
| 5 days 4 nights, 4-star, full programme | 345 - 545 | 9.0 - 14.2 m |
VAT included, air tickets excluded. This is the band where the gala starts to justify full production, and where the second and third vehicle appear in the transport line.
Sixty days is the working minimum here
Send the brief early and the function space is still available. It goes before the rooms do.
Questions travellers ask most
How many coordinators do we get at this size?
Guides at one per 28 delegates, so three or four, plus one on-site coordinator per 50, and a programme supervisor from 100. At 80 delegates that is three guides and two coordinators, which is what it takes to run waves properly.
Is a beach gala realistic for 100 people?
Yes, comfortably, from February to August. The setup is larger and the power requirement is real, and you need the indoor fallback contracted rather than identified. From September to December we would plan indoors.
Can 100 delegates fit in one hotel?
Yes, at any of the beachfront or riverside properties. The constraint at 100 is not rooms, it is finding a property with 53 rooms and 220 m² of banquet space free on the same dates.
How does the Hoi An evening work at this size?
As a restaurant buy-out with two return waves. Eighty people arriving at one old town restaurant without a buy-out means a queue and a split group, which undoes the point of the evening.
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Tell us about your group
Dates, party size and the places you care about are enough to start. You get a draft route and an indicative price, not a brochure.